Your liquor license
expired on a Friday.
Your restaurant just closed.
Your contractor license
expired mid-project.
The job site stopped.
The renewal email
went to spam.
You found out from the inspector.
Your dispensary
license lapsed.
The state shut you down.
Your bond renewal
fell through the cracks.
Your license auto-suspended.
You meant to renew
last month.
Now you owe a 50% penalty.
expired on a Friday.
Your restaurant just closed.
expired mid-project.
The job site stopped.
went to spam.
You found out from the inspector.
license lapsed.
The state shut you down.
fell through the cracks.
Your license auto-suspended.
last month.
Now you owe a 50% penalty.
It happens to a single bar the same way it happens to a chain of fifteen. One permit. One missed date. One very expensive week. Renewal IQ tracks every license and permit you have — with automated reminders so that call never comes.
The spreadsheet works.
Until the one time it doesn’t.
You built something real. Running a restaurant or bar is hard. A permit slip shouldn’t be the thing that takes you offline.
“Built by a solo founder for owners who do it all themselves. I built Renewal IQ because I kept hearing the same story — not bad operators, just a missed date that nobody had a system to catch. This is the system that catches it.”
Everything You Need.
Nothing You Don’t.
Built specifically for multi-location businesses. Not a generic task manager with a reminder bolted on.
AI Document Scanner
Photograph any permit or license. Our AI reads it and fills in every field automatically — permit name, agency, number, expiration date, everything. You review and save. Enter 40 permits in an afternoon, not a week.
Automated Reminders
Reminders fire at 60, 30, 14, 7, and 1 day before every expiration via email and SMS. The right person at the right location gets notified. You never have to think about it again.
Multi-Location Dashboard
One view across every location. Color-coded by urgency — green, amber, red. See exactly what needs action today and what is covered for months.
Document Storage
Every permit has its documents attached. PDFs, photos, certificates. Find anything in seconds at audit time. No more digging through email chains.
Full Renewal Audit Trail
Every renewal logged with date, cost, who renewed it, and the document. Full history per license. When an auditor asks, you have the answer in two clicks.
Team Access Controls
Assign permits to specific staff at specific locations. Each person sees what they are responsible for. Owners get the full cross-location view.
Runs On Every Device. Anywhere You Are.
Scan a permit at the location. Approve a renewal from the job site. Check compliance status from the road, the airport, or the sideline at your kid’s soccer game. Full app on every device — no separate mobile app to download.
If You Manage More Than
10 Permits, This Is For You.
A spreadsheet is not a system. When something lapses, the spreadsheet does not care.
Restaurant Groups & Food Service
Liquor licenses, health permits, fire certifications, and food handler cards across 5–50 locations. One missed renewal can force a closure. Renewal IQ makes sure that call never comes.
Home Service Franchises
Contractor licenses, bond certificates, and state registrations across multiple service areas and state lines. Different dates. Different agencies. One system to track all of it.
Short-Term Rental Operators
Municipal STR permits vary by city, county, and HOA. Renewal windows are short and penalties are steep. Every permit at every address, tracked automatically.
Cannabis Multi-State Operators
A lapsed cannabis operator license can result in criminal exposure, not just fines. The regulatory complexity is unmatched. Renewal IQ handles it so compliance never depends on one person remembering.
Set It Up Once.
Let It Run.
Most businesses are fully set up in an afternoon. The AI scanner does the heavy lifting.
Scan or Enter Your Permits
Photograph each permit and our AI fills every field automatically. Or enter them manually in minutes. Either way, you are set up fast.
Assign Locations & Staff
Link each permit to the location it covers and the person responsible for renewing it. Everyone sees their list. You see everything.
Reminders Run Automatically
At 60, 30, 14, 7, and 1 day before each expiration, the right person gets the email and SMS alert. No manual tracking. No calendar entries. It just works.
Log Renewals, Stay Current
When renewed, mark it done, upload the new document, enter the new expiration date. The cycle resets. You are covered for another term.
What One Missed Renewal
Actually Costs.
The spreadsheet works — until it doesn’t. And when it fails, the costs are not small.
Forced closure the same day. Lost revenue for every day you are shut. Emergency renewal fees on top. $5,000–$50,000+ depending on your volume.
County can post a closure notice the same day an inspector visits. The restaurant closes until reinspected and approved. Days, not hours.
Entire job site shut down. Bonding voided. Active contracts at risk. Every day of work stoppage comes directly off your margin.
Criminal exposure, not just fines. License revocation. The consequences do not scale with how busy you were when it slipped.
Less Than One Hour of
One Location Being Closed.
Start free for 30 days. No charge today. Then simple monthly pricing. No contracts. Cancel any time.
- Up to 3 locations
- Up to 30 permits
- Automated email & SMS reminders
- AI document scanner
- Document storage
- Renewal history log
- 2 team members
- Up to 15 locations
- Up to 250 permits
- Email & SMS reminders (60/30/14/7/1)
- AI document scanner
- Document storage + version history
- Full renewal audit trail
- 10 team members
- Cost tracking & reporting
- Unlimited locations
- Unlimited permits
- Custom reminder workflows
- SSO & advanced permissions
- Dedicated onboarding
- API access
- SLA & priority support
Stop Hoping the Spreadsheet Holds.
Start Knowing Every Permit Is Covered.
Every day you run on a spreadsheet is a day one missed renewal sits between you and a closure notice. Renewal IQ is $49 a month. One closure day costs more than a year of this software.
- Every permit tracked automatically across all your locations
- Reminders fire automatically — the right person, the right time, every time
- AI scanner enters your permits from a photo — setup in an afternoon
- 30-day free trial, then 30-day money-back guarantee — no risk, two layers of protection
50+ Locations?
Let’s Talk.
Enterprise pricing is custom. Large operations, specific requirements, or multi-entity structures — we will build a plan that fits. Reach out directly and we will get back to you the same day.
Or visit mlsoftware.com to learn more about the products we build.